8.6.1. Retention of Procurement Records
The use, retention, and destruction of Georgia records, including procurement records, is governed by the Georgia Records Act.(O.C.G.A.) 50-18-90 et seq. The act requires state entities to manage records in accordance with the procedures and regulations issued by the Department of Archives and History of the University System of Georgia and the retention schedules approved by the State Records Committee. "Retention schedule" means a set of instructions prescribing how long, where, and in what form records are maintained by the state entity. Department of Archives and History’s online resources include approved retention schedules and other resources.
In addition to maintaining procurement records in accordance with the state entity’s approved retention schedule, the APO
/CUPO must manage procurement records in a way that ensures documents are easily located to support contract management, respond to public requests for documents, and facilitate procurement processes such as resolution of protests and completion of audits.