8.5.1. eProcurement Module

Team Georgia Marketplace™ includes a module called eProcurement or "ePro". eProeProcurement facilitates the creation, management and approval of requisitions (or purchase approval requests).

Table 8.6 identifies applicable policy for all participating state entities’ use of eProeProcurement:

Table 8.6 ePro Usage Policy
Transaction Type	Applicable Policy
Purchases from Statewide Contracts Listed in Virtual Catalog	When making a purchase through the Virtual Catalog, the user must create and process an eProeProcurement requisition for all goods/services with the exception of any goods/services listed as non-requisitionable items (such as vehicle rentals).
Purchases of goods/services not available through Virtual Catalog	The user must use eProeProcurement to create a special item requisition for all purchases whenever the state entity’s current internal policy requires written approval to occur before the purchase can be made. No eProeProcurement requisition is required if payment is made with a recurring voucher (i.e., rent, utilities, etc.).
Modifying Dispatched/Executed Purchase Orders	If the procurement professional is modifying a dispatched/executed purchase order, the user/procurement professional must create and process an eProeProcurement requisition when the state entity’s internal guidelines require approval. SPDState Purchasing Division recommends using an ePro requisition to obtain approval for any material change to a purchase order, such as a change increasing the dollar amount of the purchase order.