8.3. Delegated Purchasing Authority

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As noted in the Introduction and General Overview chapter, SPDState Purchasing Division may, at its discretion, delegate purchasing authority to state entities to permit those state entities to make purchases on their own behalf. It is the intention of the State Division Deputy Commissioner to delegate purchasing authority to the maximum extent possible. This is determined by the state entity’s staff capabilities which can generally be determined by experience, training, certification and proven ability to successfully provide best-in-class purchasing services to the state entity. SPDState Purchasing Division will define a state entity’s DPADelegated Purchasing Authority in writing, which may include both limitations and conditions.

Examples of DPADelegated Purchasing Authority limitations include, but are not limited to:

• Restrictions regarding the approved dollar amount of the purchase,
• Restrictions regarding the solicitation type, limitations regarding the specific good or service to be procured, and/or
• Limitations to the time frame in which the good or service can occur.

Examples of DPADelegated Purchasing Authority conditions include, but are not limited to:

• Completing SPDState Purchasing Division-prescribed training/certification and/or professional development training classes,
• Completing any action plans resulting from procurement process reviews conducted by SPDState Purchasing Division, and/or
• Conducting certain procurement activities in conjunction with SPDState Purchasing Division.

DPADelegated Purchasing Authority may vary from state entity to state entity and may be increased, decreased or revoked at any time by SPDState Purchasing Division.

The APOAgency Procurement Officers/CUPOCollege/University Procurement Officer is responsible for ensuring the state entity does not exceed its DPADelegated Purchasing Authority and that all conditions of the DPADelegated Purchasing Authority are met. Further, the APOAgency Procurement Officers/CUPOCollege/University Procurement Officer is responsible for ensuring all staff exercising such DPADelegated Purchasing Authority are properly skilled and trained to perform the assigned purchasing tasks. The APOAgency Procurement Officers/CUPOCollege/University Procurement Officer should contact SPDState Purchasing Division to resolve any questions regarding DPADelegated Purchasing Authority by sending an email to
processimprovement@doas.ga.gov. SPD’s website also includes additional information regarding current DPA.