7.6. Step 5 – State’s Ongoing Contract Management

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In addition to monitoring the suppliers’ contract performance and managing acceptance and payment for goods and services, the contract administrator is also responsible for facilitating the following tasks as applicable:

• Contract amendments (change order process),
• Renewals,
• Extensions,
• Assignments, and
• Terminations, as applicable.

State entities and suppliers are required to cooperate in good faith throughout the contract process. The issuing officer or contract administrator must clearly document in writing all changes to a contract over the life of the contract.

The contract administrator must use SPD-CP007 Contract Action Summary Form to document changes and upload to the contracts module of Team Georgia Marketplace™ or a similar tool to document contract actions.